Below are the Chapter Bylaws.
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Project Management Institute

Wichita, KS Chapter

Bylaws

Version 1.0

Effective Date 07/20/2000

Article I - Name:

1. This organization shall be called the “Project Management Institute, Wichita Kansas Chapter” and its abbreviated title is “Project Management Institute of Wichita” or “PMI – Wichita Kansas Chapter” (hereinafter “the Chapter”). This organization is a chapter chartered by the Project Management Institute, Incorporated (hereinafter “PMI^®”) and separately incorporated as a non-profit, tax-exempt corporation organized under the laws of the State of Kansas.

2. The principal office of the Chapter shall be located in Wichita, Kansas in the nation of The United States of America.

3. The Chapter is responsible to the duly elected PMI^® Board of Directors and is subject to all PMI^® policies, procedures, rules and directives lawfully adopted.

4. The Chapter shall meet all legal requirements in the jurisdiction in which the Project Management Institute, Wichita Kansas Chapter conducts business or is incorporated.

5. The Bylaws of the Chapter may not conflict with the current PMI^® Bylaws and all policies, procedures, rules, or directives established or authorized by the PMI^® Board of Directors as well as with the Chapter’s Charter with PMI^®.

6. The terms of the Charter executed between the Chapter and PMI^®, including all restrictions and prohibitions, shall take precedence over these Bylaws and other authority granted hereunder.

Article II - Meetings:

1. Chapter Meetings

1. Chapter meetings shall be held not less than four (4) times per year on a date and at a place designated by the Chapter Board of Directors. No Chapter meeting will be held during the PMI^® Seminars and Symposium.

2. The Board shall send notice of all annual and special meetings to all members at least forty-five (45) days in advance of the meeting. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting

3. The board shall arrange and conduct at least one (1) business meeting each year where board meeting minutes and financial statements will be available for review by Chapter members. This meeting shall be referred to as the “Annual Meeting”.

4. A quorum for Chapter meetings shall be ten (10) percent of the voting members in good standing, present in person.

5. All meetings shall be conducted according to parliamentary procedures determined by the Board.

1. Board Meetings

1. Board of Directors meetings shall be held not less than six (6) times per year on a date and at a place designated by the Chapter Board of Directors.

2. A quorum for Board meetings shall be a minimum of fifty (50) percent of its current members.

3. At its discretion, the Board may conduct its business by teleconference, facsimile or other legally accepted means. Meeting shall be conducted in accordance with parliamentary procedures determined by the Board.

Article II – Meetings (continued):

1. Special Meetings

Members or groups of members may meet under the name of the Chapter at any time or place so long as the following conditions are met:

1. Prior approval of the meeting is obtained in writing from the Chapter President.

2. Written notification, including time, place, agenda, and names of the principle speakers must be forwarded to the Vice President of Communications for record purposes at least fifteen (15) days prior to the meeting day. The Vice President of Communications will also send written notification to the membership prior to the meeting day.

3. Any printed material used or distributed in connection with the meeting and carrying the name of the Chapter is submitted for approval and approved by the Board prior to its distribution or use.

4. Within a reasonable time after the close of the meeting, the sponsor or sponsoring group will provide a written report to the Vice President of Communications outlining the activities of the meeting.

5. Only announced business may be conducted.

4. The President shall have the power and responsibility, including the right to initiate legal action, to prevent the use of the Chapter name in connection with any meeting or activity that does not further the purposes of the Chapter and PMI^®.

Article IV – Officers:

1. The Chapter shall be governed by a Board of Directors consisting of six (6) elected officers: President, Vice President of Membership, Vice President of Finance, Vice President of Communications, Vice President of Professional Development, and Vice President of Programs.

2. Officers will be elected at the Annual Meeting and serve for two (2) years from 1 January through 31 December.

3. All officers shall be PMI^® and local Chapter members in good standing.

4. The President, with approval of the Board, shall appoint other interim offices and committees.

5. If any officer ceases to be in good standing by reason of non-payment of dues or fails to satisfactorily perform their assigned duties, the Board shall declare the position to be vacant. An officer may resign by submitting written notice to the Board. Unless another time is specified in the notice or determined by the Board, an officer’s resignation shall be effective upon receipt by the Board.

6. A Chapter officer may be removed from their office for dishonesty, fraud, or misrepresentation in connection with the affairs of the Chapter by a two-thirds vote of the members at an official Chapter meeting of the membership.

7. If any office becomes vacant, the Board may appoint a successor to fill the office. In the event the President is unable or unwilling to complete the current term of office, the Vice President of Membership shall assume the presidential duties and offices.

8. Any officer may designate another officer or a Chapter member to perform or assist with any assigned duties and responsibilities. In no case, however, will such designation relieve the officer of ultimate responsibility for the correct and proper execution of such duties and responsibilities.

Article IV – Officers (continued):

1. The duties and responsibilities of Chapter management shall be assigned to the various Chapter officers as follows or as defined elsewhere in the Chapter Constitution or these Bylaws:

President

The President will be responsible for the overall functioning of the Chapter, assuring that the Chapter Board works together as a team, and dedicated to achieving the Chapter vision, mission, and objectives as detailed in the Chapter Charter.

Roles

• To preside over Chapter, special, and business meetings

• Direct the activities of the other officers toward Chapter goals and objectives

• Appoint Nominating Committee members each election year to conduct Chapter elections

• Appoint replacement Board members to vacant positions, subject to the Board’s approval

• Appoint committee and committee chairperson representatives to task teams as required and subject to the Board’s approval

• Prepare and submit, in conjunction with the Board, required reports to PMI^®

• Represent the Chapter, or appoint an appropriate alternate, as a member of PMI^®’s Assembly of Chapter Presidents (ACP)

• Prepare monthly status reports for presentation at Chapter Board meetings

• Maintain and deliver all permanent records to the position successor as required

Vice President of Membership

The Vice President of Membership will be responsible for the development and maintenance of a Chapter membership plan that assures continued growth through aggressive recruiting and working with major area employers, and the development and implementation of a retention program.

Roles

• Serve as the backup to the President and assume presidential responsibilities if the elected president cannot fulfill the responsibilities for any reason

• Compile and maintain a current file of current Chapter members and prospective Chapter members

• Establish and maintain an active membership drive, including a documented plan, partnering with other Chapter Board members to identify potential membership opportunities, and provide membership and PMI^® information to prospective members

• Establish and maintain an active corporate Chapter sponsorship solicitation drive

• Develop and implement a retention program to follow up with each member who does not renew

• Create and implement a membership retention plan

• Prepare monthly status reports for presentation at Chapter Board meetings

• Maintain a permanent file of the membership and recruiting activities of the Chapter and turn over all documentation to successors as required

Article IV – Officers (continued):

Vice President of Finance

The Vice President of Finance shall oversee the management of funds for duly authorized purposes of the Chapter, prepare the annual budget, and be responsible for the solicitation of input from Board members for the development of financial goals and objectives for the Chapter.

Roles

• Manage all Chapter financial transactions including the collection of all Chapter dues from PMI^®, guest payments for Chapter meetings or special events, and the payment of all Chapter bills in accordance with Chapter Board directives

• Establish and maintain all required Chapter bank accounts and/or financial transactions, arranging for officer signatures as required

• Submit all required IRS tax related filings on a local, state, and federal level

• Develop an annual operating budget and forward to the Board for inclusion in the annual application for charter renewal

• Develop an annual financial statement on the activities of the Chapter and provide to the Board each year

• Prepare monthly financial statements for presentation at Chapter Board meetings and the Chapter meetings

• Maintain a permanent file of the financial business of the Chapter and turn over all documentation to successors as required

Vice President of Communications

The Vice President of Communications is responsible for the timely dissemination of information both to and from the Chapter membership, using various tools to accomplish this objective. In addition, the position is responsible for generating publicity of the local Chapter and PMI^® utilizing internal and external publications and through partnering with local businesses.

Roles

• Organize subcommittees for the purpose of direct telephone solicitation of Chapter meeting and special meeting attendance

• Notify membership not less than forty-five (45) days before all Board, Chapter, and special meetings

• Receive from Vice President of Membership, and maintain the Chapter mailing list

• Notify membership of all nominations forty-five (45) days before election

• Maintain a file of all Chapter records, including meeting minutes, newsletters, correspondence, and reports

• Monitor and report upon general membership’s requirements and response to Chapter programs. This includes preparation, analysis, and reporting utilizing questionnaires and other evaluation devices

• Prepare for, procure, and distribute Chapter stationary and printed materials

• Fill the role of Project Manager and establish volunteer committees for the preparation and editing of newsletters, published articles, and local advertisements describing Chapter activities and plans

• Develop and place advertisements in local newspapers and periodicals promoting Chapter meetings, events, workshops, seminars, and vendor shows

Article IV – Officers (continued):

• Submit regular information on Chapter activities for publication in PMI^® publications

• Prepare a monthly status report for presentation at Chapter Board meetings

• Maintain and deliver all permanent records to the position successor as required

Vice President of Education

The Vice President of Education is responsible for promoting the project management profession through the development of educational publications, seminars, and workshops designed to enhance and expand the skills and knowledge of project managers.

Roles

• Provide membership with professional workshops and seminars designed to improve their development in the field of project management

• Establish and oversee a volunteer group charged with the task of developing and delivering certification examination preparation workshops

• Establish and maintain a Chapter library of project management reading material and professional publications

• Coordinate and maintain the Chapter’s program for distributing Professional Development Units (PDUs) to members

• Report all PDU qualifying Chapter events to PMI^® as required by the Registered Education Provider Program

• Work with local educational institutions and providers to enlist their support of project

management professionalism through PMI^® and the Chapter

• Coordinate and maintain certification preparation workshop modules to ensure they reflect the types of changes being made to the PMI^® certification examination

• Assist members with completing their PMP application and resume

• Prepare a monthly status report for presentation at Chapter Board meetings

• Maintain and deliver all permanent records to the position successor as required

Vice President of Programs

The Vice President of Programs is responsible for the development and delivery of programs relating to project management for each scheduled Chapter meeting. The content of these programs is to be consistent and in accordance with the objectives of the Chapter and with the approval of the Chapter Board.

Roles

• Prepare monthly program schedules and agendas showing all planned Chapter activities on a rolling six (6) month basis

• Direct the presentation of special seminars, meetings, and vendor exhibits, which the Chapter Board deems beneficial to the local membership

• Obtain information on future program speakers at least one (1) month in advance of meetings and send to Vice President of Communications at least twenty (20) days in advance of the meeting

• Work with the Chapter Board members to determine Chapter members’ areas of interest for use in program delivery

• Manage all physical arrangements for each Chapter meeting and coordinate facilities requirements of other officers

• Prepare a monthly status report for presentation at Chapter Board meetings

• Maintain and deliver all permanent records to the position successor as required

Article V - Elections:

1. Nominations

Each year when elections are scheduled to occur, the President shall appoint a Nominating Committee consisting of at least three (3) Chapter members in good standing. No member of the Nominating Committee shall be included in the slate of nominees prepared by this committee. The Nominating Committee shall set criteria for selection of nominees, which shall include the following:

• Willingness to devote time and effort as an officer of the Chapter

• Experience

• Personal attributes

The Nominating Committee shall present its recommendations at the Chapter meeting which precedes the Annual Business Meeting and prepare an election ballot for use at the Annual Chapter Business Meeting. The Nominating Committee shall be responsible for overseeing the administration of the election process and reporting on the results to the existing Board of Directors for implementation and turnover responsibilities.

The Nominating Committee will prepare a list containing at least one nominee for each position to be elected. In addition to its own choice or choices, the Committee shall be required to include any nomination made by five (5) percent of the Chapter membership. All nominees must have agreed to serve, if elected.

Discrimination in election and nomination procedures on the basis of race, color, creed, gender, age, marital status, national origin, religion, physical or mental disability, or unlawful purpose is prohibited.

1. Election and Tenure of Officers

Officers will be elected by majority vote of the Chapter members in attendance at the Annual Business Meeting. Officers will serve two (2) years from 1 January to 31 December.

1. Balloting

With respect to any vote or question required by the Constitution or Bylaws to be submitted to, or taken by, members of the Chapter, the timely mailing of a ballot or other notice to each member at the member’s last known mailing address shall be deemed and considered adequate notice. It is the responsibility of the member to inform the Chapter of any change in the member’s mailing address.

1. Proxy

Chapter members in good standing may elect to vote for officers by proxy if unavailable to attend the annual business meeting in person. The return of a ballot directed to the Vice President of Communications authorizing and directing the Vice President of Communications to vote the ballot as marked shall be deemed a valid proxy. The member wishing to vote in this manner is responsible for securing a ballot and delivering it in time for the annual meeting, as described herein.

5. Ballot Counting

Each member of the Chapter, shall have the privilege of attending in person the opening and counting of the ballots. Ballots shall be counted by the Nominating Committee or by tellers designated by the Board.

Article V – Elections (continued):

5. Vacancies

Vacancies occurring in any office shall be filled by appointment of the President with approval from the Board from either Officers or members of the Chapter for any unexpired portion of the term. The Board shall continue to fill any such vacancy until a successor can be chosen by regular nomination and election as provided in these Bylaws.

Article VI - Amendments:

1. Any Chapter member may propose amendments to these Bylaws. The Board of Directors shall promptly submit all accepted proposals to the Chapter membership for a vote. Proposals may be accepted by either of the following means:

1. By the majority vote of the Chapter Directors taken at a Board meeting

2. By a petition signed by fifty-one (51) percent of the Chapter’s members or five (5) members, whichever is larger

1. The Chapter Bylaws may be amended or otherwise modified by an accepted proposal which is approved by a fifty-one (51) percent vote of the Chapter members in attendance at an officially scheduled Chapter meeting where there is a quorum as defined in these Bylaws.

2. All amendments must be consistent with PMI^®’s Bylaws and the policies, procedures, rules and orders established by the PMI^® Board of Directors, as well as the Chapter’s Charter with PMI^®.

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